Creating an email signature for Gmail is an essential element of professional communication. A well-designed signature in emails helps establish trust, provides necessary contact information, and promotes your company's branding. However, the standard Gmail editor has significant limitations that make it difficult to create a beautiful and functional signature.

Gmail limitations and standards for signatures

Gmail has its own limitations and standards for email signatures that you need to consider when creating a professional signature:

• Logo formats: Gmail only supports logos in PNG and JPG formats. Other formats (SVG, GIF, WEBP, etc.) are not supported for signatures.
• Inline styles: All styles must be inline in the signature code, not in a separate CSS file. Gmail does not support external style sheets, so all colors, font sizes, and other formatting options must be embedded in HTML tags.
• Image hosting: For the logo to appear in all emails, it must be uploaded to a stable server. Our designer automatically uploads your logo to the yan.ua server, where it will be available forever and always displayed in your emails, regardless of where the recipient is located.
• Limited font selection: Google limits the list of available fonts for email signatures. You can only use those fonts that Gmail offers: Sans-serif, Serif, Monospace, Wide, Narrow, Comic Sans MS, Garamond, Georgia, Tahoma, Trebuchet MS, Verdana, and others from a limited list.
• Icons as emoji: Gmail doesn't support vector files (SVG) or images for signature icons, so emojis are used to display phone, email, address, and other elements—the only way to add visual elements without having to upload separate images.
• Lack of HTML editor: Gmail does not allow you to edit the HTML code of the signature directly, which makes it impossible to precisely format the text, colors, and placement of elements without special tools.
• No preview: It's difficult to predict how your signature will look in different email clients, as there's no way to see the result before sending.

Importantly: Our designer automatically takes into account all these Gmail restrictions and standards. All created signatures are fully compatible with Gmail and display correctly in all email clients.

How to create an email signature using our designer

Our email signature creation tool makes it easy and quick to create a professional Gmail signature without any technical knowledge. Here are the step-by-step instructions:

Step 1: Fill in your details

In the left column, enter all the necessary information: your name, position, company name, contact numbers, email address, website and office address. You can also add links to your social media profiles: Facebook, LinkedIn, Twitter and Instagram.

Step 2: Upload your logo

Click the "Upload Logo" button and select an image in PNG or JPG format. Our builder will automatically process your logo, maintain the proportions, and allow you to adjust its width and apply a fade effect if needed.

Step 3: Choose a separator

In the center column, select the style of the separator between the main text of the message and your signature. There are various options available: from simple lines to gradient and creative separators. All separators automatically adapt to the color of your text.

Step 4: Customize the design

In the right column, customize the look of your signature: choose the text color, font size, icon style (emoji or no icons), logo positioning (top, center, or bottom), and more. All changes are displayed in real time in the preview.

Step 5: Choose a design template

Scroll through the template carousel and choose the one that best suits your style. There are different options available: classic, modern, minimalist, corporate, colorful, two-column, inversion, business, and creative templates. Each template can be customized to your needs.

Step 6: Editing and Copying

After selecting a template, you can further edit the signature directly in the preview: change font sizes, add formatting (bold, italics), text alignment, etc. When the signature is ready, click the "Copy" button - the signature design with all information and styles will be copied to your clipboard.

Step 7: Paste into Gmail

Open Gmail settings, go to the "Signature" section and paste your ready-made signature into the signature field. Gmail will automatically recognize the formatted signature and display it correctly with all the styles and design. Now every email you send will have a professional signature with all the necessary contacts and information.

Benefits of using an email signature builder

There are many benefits to using our Gmail signature creation tool:

• Creation speed: You can create a professional signature in minutes instead of hours of manual HTML coding.
• Visual editor: All changes are reflected in real time, so you immediately see the result of your actions.
• Ready-made templates: More than 20 professional templates for different tastes and for different fields of activity.
• Flexibility of settings: Full control over colors, fonts, sizes, and element placement.
• Gmail compatibility: All styles are embedded directly into HTML tags, ensuring correct display in Gmail and other email clients.
• Free: Full access to all features without restrictions and hidden fees.

Tips for creating an effective email signature

To make your signature as effective as possible, follow these recommendations:

• Use a clear and readable font of the optimal size (13-15px).
• Add your company logo to increase brand awareness.
• Include all important contacts: phone, email, website, and address.
• Add social media links to increase audience reach.
• Choose a color that matches your company's corporate style.
• Don't overload your signature with unnecessary information – leave only the most important information.
• Check how the signature looks on mobile devices before using it.

Create your professional email signature for Gmail now – it only takes a few minutes, and the result will serve you for a long time!